Beneficial Ownership Information (BOI) Reporting Update

UPDATE: As of March 21, 2025, FinCEN Removes BOI Reporting Requirements for U.S. Companies and U.S. Persons, Sets New Deadlines for Foreign Companies

Interim Final Rule and BOI Reporting Requirements

The Financial Crimes Enforcement Network (FinCEN) has removed the requirement for U.S. companies and U.S. persons to report beneficial ownership information (BOI) to FinCEN under the Corporate Transparency Act.

Please contact us for any assistance you may need.

BUSBooks is a unique CPA accounting firm dedicated to the motorcoach industry.

What to know about federal tax credit on diesel fuel

Not an exciting topic, but sure enough, not all new entrants into the motorcoach industry are aware of this federal tax benefit until they have filed several tax returns. Reasons for this costly oversight may be that the operator had yet to hear of it from industry peers, has not explored all the information that is available at the association level, and their tax accountant is not aware of industry nuances when it comes to the federal tax code. It is not too late if you are one of these operators. And by the way, welcome to the industry!

Motorcoach operators are eligible for a federal diesel fuel tax credit if any part of your bus operations includes intercity or local transportation, or the transportation of students or school employees. These credits are based on the number of gallons of diesel fuel your company uses for these nontaxable uses. The rates are 17 cents or 24.3 cents per gallon of diesel, depending on what the fuel is used for. In other words, you are due at least 17 cents per gallon of diesel fuel pumped into your buses and motorcoaches. And if you have not filed for such credits, you are eligible to go back three years and file for the credits. These are credits, dollars back to you, not expense deductions. This credit is fully refundable should your business have no tax liability or can help the company pay any federal taxes due.

Eligibility rules

Note: You are not due a credit if the diesel fuel was purchased without the federal excise tax added.

A bus used for intercity or local use bus, designed for 20 passengers or more, qualify for a tax credit of 17 cents per gallon.

A school bus is defined as a bus used to transport students and employees of schools. Schools are defined as any educational institution with regular faculty, curriculum, and enrolled body of students.  Schools are not limited to kindergarten through 12th grades. Make sure you track the student purposed miles so you can use your average MPG to determine the gallons used for student runs which qualify for a higher tax credit of 24.3 cents per gallon. This is not limited to “yellow bus” mileage.

Your company can file for this credit either quarterly or annually. If filed quarterly, use IRS Form 8849 and Schedule 1 of Form 8849 to record your information. Line 3a for School Buses defined above, Line 3d for all other. The claim must be filed during the quarter following the last quarter included in the claim and be at least $750.

If you choose to file annually or you are late filing the quarterlies, use IRS Form 4136 and file it with your annual income tax return. Line 3a for School Buses, Line 3d for all other.

Seek assistance from BUSBooks or your CPA when filing for previous year credits you may have missed. For more resources, see Publication 510 and Internal Revenue Code Section 6427.

How about tires? Are you paying the federal excise tax on tires used for intercity, local or school buses?  You do not need to! Apply for a federal excise tax exemption number from the IRS. Once received, providing that information to your tire retailer will allow you to purchase and lease those tires without paying the federal excise tax. There is no reason to pay that tax if you are exempt from it! Save over $50 on a typical bus tire, or $400 on a full set. Receive more information from your tire retailer who will be happy to assist.

Let us at BUSBooks guide you in obtaining tax benefits that are available to your company right now!

Written by Tracy Fickett, CPA and Peter Shelbo, Veteran Bus Operator

BUSBooks is a unique CPA accounting firm dedicated to the motorcoach industry.

The information contained in this communication is general in nature and is not intended, and should not be considered, as legal, accounting, or tax advice provided by BUSBooks, LLC to the reader. The reader is also notified that this material may not apply to or be suitable for the reader’s specific circumstances or needs and may require consideration of additional factors including other tax and non-tax facts and circumstances. BUSBooks, LLC recommends that the reader contact his/her tax professional before taking any action based on this information. BUSBooks, LLC assumes no obligation to inform the reader of any changes in tax laws or other factors that could affect the information contained herein.

Beneficial Ownership Information (BOI) Reporting Summary

 

Many companies are required to report information to FinCEN about the individuals who ultimately own or control them. FinCEN began accepting reports on January 1, 2024. The information below has been summarized for informational purposes.

Background

  • The Corporate Transparency Act of 2020 was passed in 2021 and authorizes FinCEN (Financial Crimes Enforcement Network – Department of Treasury) to administer the collection of beneficial ownership information.
  • Beneficial ownership information (BOI) refers to identifying information about individuals who own or control a company. This can be direct or indirect.
  • Effective January 1, 2024
When is initial reporting required?
  • For companies in existence as of January 1, 2024, initial reporting is required by January 1, 2025.
  • For companies created after January 1, 2024, and before January 1, 2025, initial reporting is due within 90 days.
  • For companies created on January 1, 2025, or later, initial reporting is due within 30 days.
  • Updated / Corrected reports are due within 30 days of the change or error is discovered.

Reporting Companies

Domestic and foreign reporting companies that are created or registered by filing
documents with the secretary of state (SOS) or similar office are subject to the BOI
reporting requirements. This includes a corporation, an LLC, or any other entity type.
Types of reporting companies:
  • Domestic reporting company – companies formed and registered in the United States by filing a document with a Secretary of State or similar office
  • Foreign reporting company – foreign companies REGISTERED in the United States by filing a document with a Secretary of State or similar office
Exemptions most applicable to motorcoach companies and other small businesses:
  • Large operating company
    • Entity employs more than 20 full-time employees (generally an average of at least 30 hours of service per week)
    • More than 20 full-time employees of the entity are employed in the United States
    • The entity has an operating presence at a physical office within the United States. Operating presence at a physical office within the United States means that an entity regularly conducts its business at a physical location in the United States that the entity owns or leases and that is physically distinct from the place of business of any other unaffiliated entity
    • The entity filed a federal income tax or information return in the United States for the previous year demonstrating more than $5,000,000 in gross receipts or sales
    • The entity reported this greater-than-$5,000,000 amount as gross receipts or sales (net of returns and allowances) on the entity’s Form 1120, consolidated Form 1120, Form 1120-S,Form 1065, or other applicable IRS form
    • When gross receipts or sales from sources outside the United States, as determined under federal income tax principles, are excluded from the entity’s amount of gross receipts or sales, the amount remains greater than $5,000,000
  • Inactive entities
    • was in existence on or before January 1, 2020
    • is not engaged in active business
    • is not owned by a foreign person, whether directly or indirectly, wholly or partially
    • has had no ownership changes in the prior 12 months
    • has had no transactions greater than $1,000 in the prior 12 months
    • does not hold any assets

Whose information is reportable?

    • Any individual who directly / indirectly owns or controls at least 25% of the reporting company’s ownership interests
    • Any individual who directly or indirectly exercises substantial control over the reporting company. Examples of substantial control include:
      • Make important decisions about the reporting company’s business, finances, or structure
      • Senior officers such as President, CFO, etc.
    • Exceptions to beneficial owner
      • Minor child (reported by parent/legal guardian)
      • Inheritor / Creditor
      • Accountants / Lawyers (unless qualifies as beneficial owner or company applicant)
      • Employees (unless qualifies as beneficial owner or company applicant)
  • Company applicant
    • individual who directly files the document that creates or registers the reporting company
    • individual primarily responsible for directing or controlling the filing
    • only needs to be provided for the company applicant for companies created or registered after 2023

What Information Must Be Reported

BOI must be reported for the reporting company’s beneficial owners and
certain company applicants.
The following information is required for individuals:
  • Individual’s full legal name
  • Date of birth
  • Street address
  • Unique ID number (Image must be provided)
    • Nonexpired U.S. passport
    • State driver’s license
The following information is required for each reporting company:
  • Company’s legal name
  • DBA
  • Street address
  • State in which company was formed
  • Tax identification number

When to File

Initial Report
For existing reporting companies created or registered before 2024, the initial report is
due January 1, 2025.
For reporting companies created or registered after January 1, 2024, and before
January 1, 2025, the initial report is due 90 days after the entity’s creation or
registration.
For reporting companies created or registered after January 1, 2025, the initial report is
due 30 days after the entity’s creation or registration.
Updated Report
An updated report must be filed when there is a change to previously reported
information about the reporting company, its beneficial owners, or the company
applicant(s). The updated report is due within 30 days of the change. If a reporting
company files an information report and later qualifies for one of the filing exemptions,
an updated report should be filed to report the change in exemption status.
Corrected Report
Corrected reports are required when any information previously reported is discovered
to be inaccurate. The corrected report is due within 30 days after the reporting company
becomes aware or has reason to know of the error.

How to File

Reporting companies must file their BOI reports electronically using the BOI e-filing
portal (https://boiefiling.fincen.gov/)
Two ways to submit reports:
• Fill out a web-based version of the BOI report and submit it online        (https://boiefiling.fincen.gov/fileboir)
• Upload a completed PDF version of the BOI report
• Cannot be faxed or mailed to FinCEN

Penalties for Not Filing

There are civil and criminal penalties for noncompliance or providing false information.
This applies to reporting companies, beneficial owners, senior officers, and company
applicants.
The fine for willfully failing to complete an initial or updated report or for willfully
providing false or fraudulent information to a reporting company is $500 per day, up to
$10,000 and imprisonment for up to two years. The fine for knowingly disclosing or
using BOI without authorization is $500 per day, up to $250,000 and imprisonment for
up to five years.
A safe harbor to avoid penalties is available if a corrected report is filed no later than 90
days after the report with inaccurate information is submitted.

For more detailed information and FAQ, visit www.fincen.gov/boi

Let us at BUSBooks guide you in obtaining tax benefits that are available to your company right now!

Written by Tracy Fickett, CPA and Peter Shelbo, Consultant

BUSBooks is a unique CPA accounting firm dedicated to the motorcoach industry.

The information contained in this communication is general in nature and is not intended, and should not be considered, as legal, accounting, or tax advice provided by BUSBooks, LLC to the reader. The reader is also notified that this material may not apply to or be suitable for the reader’s specific circumstances or needs and may require consideration of additional factors including other tax and non-tax facts and circumstances. BUSBooks, LLC recommends that the reader contact his/her tax professional before taking any action based on this information. BUSBooks, LLC assumes no obligation to inform the reader of any changes in tax laws or other factors that could affect the information contained herein.